Zybrstate

Privacy Policy

Last Updated: June 2026 

Zybrstate is committed to protecting the privacy and personal data of our website visitors, prospective partners, and individuals reaching out to us. This Privacy Policy outlines how we collect, process, and safeguard your data when you interact with our storefront, fill out contact forms, or book digital meetings. 

This website and our services are intentionally directed toward corporate entities and business professionals (B2B). 

1. Identity of the Data Controller 

The data controller responsible for your personal data collected via this website is: 

  • Corporate Entity: Holistic Advisory B.V. 
  • Trade Name: Zybrstate 
  • Dutch Chamber of Commerce (KvK) Number: 59102578 

2. Personal Data We Collect 

We only collect data that is strictly necessary to communicate with you or optimize your experience on our website. This includes: 

  • Inquiry & Contact Data: When you submit a question through our website contact forms, we collect your name, business email address, company name, and any contextual information or questions you choose to type into the message fields. 
  • Scheduling & Meeting Data: When you book an advisory slot or discovery call on our calendar embeds, we collect your requested time slot, meeting preferences, corporate details, and linked notes. 
  • Technical & Analytics Logs: When you browse the site, our underlying website platform infrastructure automatically records standard technical metadata (such as anonymized IP addresses, browser types, operating systems, and timestamp details) to maintain server health, performance, and basic configuration safety. 

3. Lawful Basis for Processing (GDPR) 

Under the European General Data Protection Regulation (GDPR), our legal framework for handling your visitor and prospect data is: 

  • Legitimate Interest (Art. 6(1)(f) GDPR): We process your corporate contact details and meeting data based on our legitimate commercial interests to effectively respond to your inbound business inquiries, evaluate potential client fit, prevent spam, and securely coordinate calendar schedules. 

4. Data Sharing and Third-Party Processors 

We do not sell, rent, trade, or share your data with third-party marketing networks. To operate our digital workflow efficiently, your information may be processed using our secure, compliance-vetted service providers, including: 

  • Our Content Management & Hosting Layer: The secure cloud hosting infrastructure and content management platforms utilized to route forms, maintain security parameters, and render website assets. 
  • Our Corporate Productivity Suite: Secure cloud-based email productivity, cloud storage, and calendar management architecture used to process incoming communication records. 

All data processors are strictly bound to protect your information under data processing agreements conforming to EU privacy regulations. 

5. Data Retention Period 

  • If you reach out to us or book a calendar meeting but do not enter into a formal commercial contract with us, your contact information and historical email correspondence will be securely retained within our business-development logs for a reasonable period of 12 months following our last interaction. 
  • After this window, or upon an explicit deletion request, your data will be permanently purged from our systems, unless technical data must be kept longer to satisfy security audit logging, system security monitoring, or legal preservation rules. 

6. Your Rights Under the GDPR 

As an EU-based data subject or visitor, you possess complete statutory rights regarding your personal information, including: 

  • The Right to Access: You can request a clear copy of the personal contact details we hold about you. 
  • The Right to Rectification: You can request that we immediately correct inaccurate or outdated information. 
  • The Right to Erasure (“Right to Be Forgotten”): You can request that we completely wipe your contact form submissions and calendar meeting histories from our databases. 
  • The Right to Object: You can object to us continuing to process your contact details under our legitimate interest framework. 

To exercise any of these rights, please contact our privacy compliance window directly at info@zybrstate.com.

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